The work was done. Was it ordered, approved and billed?
On a construction project, money leaks through the gaps between the contract, the change order, the site report and the invoice. GUIDSE unifies project, purchasing and finance data, masks personal and commercial details, and lets AI agents check each change order and subcontractor file against the contract, before payment and before final account.
Where the work gets stuck
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Change orders that never become invoices
Extra work is agreed on site and lost before billing.
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Subcontractor paperwork
Insurance certificates, registrations and safety documents need constant re-checking.
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Contracts nobody re-reads
Indexation, retention and penalty clauses are forgotten until the dispute.
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Site data on paper and phones
Daily reports, photos and delivery notes arrive in every format.
Processes GUIDSE runs
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Subcontractor qualification
Collects and verifies insurance certificates, registrations, safety certificates and social-security status, and schedules re-checks.
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Change order reconciliation
Matches change orders and site instructions against the contract, the approved budget and issued invoices, and flags unbilled or unapproved work.
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Revenue Leakage Assessment
Reviews contracts for indexation, retention and extra-work clauses not reflected in invoicing.
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Site document triage
Classifies daily reports, delivery notes and photos sent by email or WhatsApp and links them to the project and the cost code.
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Progress claim preparation
Fills progress-billing and final-account templates from approved quantities and change orders.
The same six steps in every sector.
The difference is in the U: your data is unified and masked before any agent acts on it.
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Gather
Connect the ERP or project-accounting system, planning tools, the site mailbox and WhatsApp.
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Unify
One dataset per project and cost code. Worker personal data and subcontractor pricing are masked before any agent reads them.
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Interpret
Agents read change orders, site reports and invoices against the contract.
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Decide
Project managers approve every flagged item.
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Systematize
Weekly change-order checks and monthly leakage scans, with a budget per process.
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Evolve
New projects reuse the same flows.
Data and privacy
Subcontractor files contain personal data about workers, and tenders and prices are commercially confidential. GUIDSE masks them before any AI provider sees a document, keeps a full audit log, and keeps your data exportable at all times.